Provide meeting support for various meetings with the events team.

Prepare and/or assist in managing and responding to emails including correspondence between vendors.

Coordinate, prepare correspondence, and/or communicate verbally with others to ensure accurate and timely communication of information.

Monitor, track and maintain information/data/ records/files, following up, and updating as required.

Manage payroll processing and related functions.

Provide administrative and office support and perform a variety of administrative duties related to assigned work.

Provide guidance, expertise and advice, and make recommendations for improvement regarding related areas.

Liaise with staff, and/or external organizations.

Assist and/or prepare the administrative operating budget, capital budget, other budgets and/or cost estimates as required for pop up markets & events.

Participate and assist with special projects and activities as directed.

QUALIFICTIONS

Completion of a post-secondary office administration education or the equivalent combined with several years of progressively senior experience in an office administrative capacity.

Executive Assistant Program/Administrative Assistant Program diploma or Certificate is an asset.

Requires knowledge of business administration concepts and practices combined with a sound knowledge of modern office methods, procedures, practices and equipment as well as research methods and techniques.

Must be proficient in the use of a personal computer, software applications and computer capacity relevant to the work (i.e. Word, Excel, Power Point, Access).

Sound judgement; excellent organizational, interpersonal, oral and written communication skills.

Ability to effectively coordinate and direct departmental administrative/office support activities and provide advice, guidance and direction regarding departmental administrative procedures, protocols and policies.

Ability to handle several responsibilities at once, under minimal supervision.